About the position
A private business owner and investor is seeking a trustworthy, experienced, highly organized and proactive Personal Assistant & Project Coordinator to provide ongoing administrative, personal and project coordination support in Tanzania.
The successful candidate will serve as the owner's primary local representative, work independently, exercise sound judgment, maintain confidentiality and report regularly to the owner, who manages activities remotely. This long-term role is not limited to one company or project.
Responsibilities
Personal and executive assistance
- Manage appointments, meetings, schedules and correspondence.
- Handle authorized personal errands and administrative assignments.
- Organize confidential documents and communicate with service providers.
- Track assignments and deadlines.
Project coordination and oversight
- Coordinate multiple projects, conduct site visits and monitor progress.
- Liaise with contractors, engineers, suppliers and consultants.
- Obtain and compare quotations; track budgets, milestones and issues.
- Prepare reports with photographs and supporting documentation.
- Report risks and delays promptly; do not independently authorize major payments or contracts.
Business and investment support
- Assist with property inspections, investment activities and business meetings.
- Research suppliers, gather information and keep separate records for each venture.
Travel and reporting
- Travel for approved assignments, approximately 25% of working time.
- Provide daily updates and detailed weekly reports.
- Maintain accurate expense and travel records and communicate through WhatsApp, email, phone and video calls.
Qualifications
- Diploma or bachelor's degree in Business Administration, Project Management, Procurement, Accounting, Management or related field.
- At least 3 years of relevant professional experience; 3–5 years preferred.
- Executive support or multi-project experience is an advantage.
- Strong Microsoft Excel, Word, email and digital recordkeeping skills.
- Excellent written and spoken Swahili and English.
- Strong organization, communication, negotiation and problem-solving skills.
- Integrity, discretion, confidentiality and ability to work independently.
- Willingness to travel within Tanzania.
Transportation: Owning a reliable car is an advantage, not a requirement. Candidates using public transportation are welcome.
Salary and benefits
Basic salary: TZS 750,000 per month.
- Phone and internet allowance
- Local transportation allowance or approved personal vehicle-use allowance
- Approved business travel expenses
- Accommodation and meal allowances for authorized overnight assignments
- Statutory benefits and leave in accordance with applicable Tanzanian law
- Professional growth opportunities
Allowance amounts and terms will be discussed during recruitment.
How to apply
Application deadline: 09 January 2027
Prepare your updated CV, a cover letter explaining your suitability, copies of educational certificates, and contact details for three professional referees.
Only shortlisted candidates will be contacted. Employment is subject to satisfactory qualification and reference checks. All suitably qualified applicants are welcome.